CADSYNC Consults Limited 2024 Management Intern/Executive Assistant Opportunity

Eligibility Criteria

• Bachelor's or Master’s degree (Added Advantage) in the humanities - Psychology, Sociology, business administration, finance or a related field.
• Proven experience as an executive assistant, or administrative support.
• Strong organizational and time management skills, with the ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, guests, and vendors.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., printers, scanners, copiers).
• Attention to detail and accuracy in performing administrative tasks, maintaining records, and managing documentation.
• Ability to work independently with minimal supervision and as part of a team, demonstrating initiative, reliability, and flexibility.
• Knowledge of office management principles, procedures, and best practices.
• Familiarity with basic accounting principles and office finance procedures (e.g., invoicing, expense tracking).
• Commitment to professionalism, integrity, and confidentiality in handling sensitive information and interactions.

Required skills

• Office administration
• Communication skills
• Time management
• Organization
• Attention to detail
• Microsoft Office proficiency
• Interpersonal skills
• Problem-solving abilities
• Adaptability
• Confidentiality
• Professionalism

Offered Benefits

• Draft correspondence, emails, and other communication on behalf of the MD/CEO.
• Conduct research on industry trends, market analysis, and competitive landscape to support learning, consulting and coaching programs.
• Prepare reports, presentations, and other deliverables for clients and internal stakeholders.
• Assist in preparing strategic plans and business proposals.
• Analyze data and present findings to assist in decision-making processes.
• Coordinate and schedule meetings, take minutes as required, manage calendars, and prioritize appointments for the MD/CEO.
• Manage travel arrangements, including booking flights, accommodations, and transportation for business trips.
• Provide administrative support to the Management Team, and external stakeholders (including drafting correspondence, preparing presentations, and compiling data for reports) to ensure smooth workflow and project execution.
• Assist with HR-related tasks, such as CV review, new hire onboarding, employee orientation, and personnel file management.
• Ensure periodic upload of engaging contents on CADsync’s social media platforms, in line with approved content calendar.
• Coordinate office events, including staff meetings, training sessions, and social gatherings, assisting with logistics, catering, and setup as needed.
• Manage office supplies, equipment, and inventory levels, order supplies as needed, and ensure proper maintenance of office facilities.
• Maintain electronic and paper filing systems, organize documents, and ensure accuracy and accessibility of records.
• Process invoices, expense reports, and other financial documents, ensuring accuracy, approval, and timely payment.
• Monitor and maintain office cleanliness, organization, and appearance, coordinating with cleaning staff or facilities management as needed.
• Compile and maintain contact lists, directories, and organizational charts for the office.
• Handle confidential and sensitive information with discretion and confidentiality, following company policies and data privacy regulations.

Application Process